IISS Manama Dialogue 2013

CASE STUDY 

Meeting in process

Overview 

A regular meeting for Congress Rental, the event this year was upgraded to include 340 Full Function Microphones with Software control, Microphones Queuing and Smart Card access Control. The Manama Dialogue is a meeting of Foreign and Defence ministers with an interest in Middle East security. 

Solution 

Equipment

Plenary

• 3 x Booths
• 180 x Microphones
• 500 x Infra Red Digital Receivers and Headphones

Al Arabiya Debate

• 1 x Booth
• 150 x Infra Red Digital Receivers and Headphones

Breakout Rooms x 4

• 1 x Booth
• 30 x Conference Microphones
• 2 x Domes Cameras
• Automatic Vision Switching
• ​
  

Notes
Guests Included Hillary Rodham Clinton, M King Abdullah II of Jordan, Manouchehr Mottaki, Minister for Foreign Affairs,Iran, Ahmet Davutoglu, Minister of Foreign Affairs, Turkey, HH Sh Abdullah Bin Zayed Al Nahyan, Minister of Foreign Affairs,UAE, and Dr Liam Fox, Secretary of State for Defence, UK, Kevin Rudd, Foreign Minister for Australia.

Overnight Layout of 180 Conference Microphones with Software Control. Parallel Setup of four breakout rooms.

Technical Challenges

​Multi- CCU
340 Microphones is more than the maximum limit of 245 microphones for a single CCU, so the 2 x 100 Full Function Concentus Microphones – CCU2’s were setup in Master Slave configuration.

Multi PC
1 x PC for the chairman to control the Queuing from the stage.
1 x PC for the Congress Rental Operator to support the chairman and tidying up the queue, located at the op’s area at the back of the room.
1 x PC showing a synoptic view of the room, located at the Ops area, but distributed to the chairman to guide him where to look in the room to find the delegate speaking and also distributed to the video director in order that his cameramen can find the delegate more easily.
1 x PC in the registration area to encode the smart cards.
1 x PC in the Ops area to test and check smart cards just in case there were problems (there weren’t any)

Smart Cards
The client required the registration badge (Card) to also be the access card, so we needed to have 500 Cards specifically manufactured to the Bosch standard.

Chuck Hagel, US Secretary of Defence

Delegate Speaking (red microphone) with neighbour queued to speak (green)

William Hague – Secretary of State for Foreign and Commonwealth Affairs, UK, among other VIP’s

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