Meeting using conference microphones and ptz cameras

ADB Fiji 2019

Asian Development Bank’s 52nd Annual Meeting 2019

CASE STUDY

panasonic ptz cameras and conference table microphones

Congress Rental supports ADB’s Board of Governors meeting on strategy, development and economic growth

The Asian Development Bank acts as a financial institution fostering economic growth and cooperation in Asia. This year their 52nd annual meeting of the ADB Board of Governors was held in Fiji, Nadi, from the 1st – 5th of May 2019. 

Congress Rental was the interpretation, conference microphone and PTZ Camera partner. Working alongside Encore and Microhire, the team on the ground contributed to a successful conference for the end client. The 5-day event attracted over 3000 delegates from overseas and was one of the largest event’s Fiji has seen.

​The simultaneous meetings and large attendee numbers required multiple venues. The majority of the events were held at the Westin and Sheraton Resorts, also known as the Denarau Island Convention Centre (DICC). Alongside this, The InterContinental Resort at Natadola Bay also hosted meetings. 

These venues were all fitted with CCS1000 conference microphones. Using this type of conference microphone minimised cabling and allowed for simple room resets.

Congress Rental’s Interpretation system was installed and operated for the duration of the event. Technicians monitored the larger rooms, turning Bosch microphones off remotely when delegates forgot, to reduce noise. The ease of set up across the venues was only possible due to Congress Rental’s prior experience on Denarau Island.

interpreter in booth and delegates using conference Microphones

Conference Microphones in use

Interpreter booths and conference setup

Before the conference.

table microphones

The Sheraton - DICC

The Sheraton (DICC) Meeting

The welcome function utilised Congress Rental’s Panasonic PTZ cameras to capture the speakers and performers. These new cameras provide broadcast quality vision. Congress Rental supported 11 meetings at The Sheraton. 

​The meetings required interpretation systems and up to 1000 receivers in a single area. The largest room had 68 CCS1000 Bosch Conference Microphones, including a chairperson microphone.

The Westin Resort

The Westin held one meeting per day, discussing strategy, tourism development and natural resources. To support the discussions, 20 x CCS1000 conference microphones were installed, along with two ISO-4043 soundproof booths. The 200 delegates used Bosch digital receivers to listen to the interpretation. 

Intercontinental Fiji

An hour away from Denarau Island, at Natadola Bay, the InterContinental Fiji was the third venue for the 52nd ADB Conference. In support of the multi-lingual dialogue, 6 interpretation booths were installed for 200 delegates using the Bosch digital receivers to listen to the high-quality audio interpretation. 

Interpreter consoles

View from ISO-4043 Booth

business session with conference mics and dome cameras

The 5-day event attracted over 3000 delegates from overseas and was one of the largest event’s Fiji has seen.

technicians for ADB 2019

Technicians at ADB 2019

Challenges

On a job of this scale, the key challenges were the logistics and new Panasonic dome cameras. Equipment was sent from Australian and Singapore warehouses to support the events requirements. 

Throughout the event, multiple room resets required microphones to be bumped in and out, then reinstalled to suit the new meeting plan. Congress Rental technicians coordinated with room advisors and onsite staff when installing, operating and bumping out. On some occasions, Congress assisted the onsite team with room configuration to ensure everything was perfect for the client.

The new Panasonic cameras, at the request of the client, was manually controlled by Congress Rental technicians to get the best shots for the live broadcast. Usually, these cameras are pre-programmed and set  automatically.

​A joystick was used to manually transition the camera from one speaker to the next from the set list of speakers. The Congress technician quickly adapted to this last minute request due to their high-level training and knowledge of the system. 

​Overall, Congress Rental worked tirelessly to deliver a perfect solution to the ADB. The event’s success can be attributed to Congress Rental’s event technology and the collaboration between Microhire, Encore and Congress Rental. 

Interested in learning more about Simultaneous Interpretation for your next event?