44th Annual Meeting of CCAMLR
CASE STUDY
Client: Commission for the Conservation of Antarctic Marine Living Resources (CCAMLR)
Location: CCAMLR Headquarters, Hobart
Date: 20th to 31st of October 2025
Delegates: 300
Overview
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The forty-fourth meeting of the Commission for the Conservation of Antarctic Marine Living Resources brought together 300 delegates from member nations, supported organisations, and observers. The event focused on reviewing scientific advice, conservation measures and fisheries management for the Antarctic region.
Congress Australia was engaged to deliver a high-reliability, four-language, hybrid conferencing environment that enabled real-time negotiation across English, French, Spanish and Russian for both in-room and online participants. The Governor of Tasmania attended, along with representatives from ASOC, ACAP and SCAR.
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Our Solution
Congress Australia deployed an end-to-end interpretation and meeting management solution across two rooms inside CCAMLR Headquarters. The system was designed to support the scientific and diplomatic nature of the discussions, with a focus on clarity, consistency and workflow simplicity for delegates and interpreters.
Capabilities delivered:
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Integrated interpretation across four languages for in-room and remote delegates
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Camera tracking linked to active microphones for clear visibility of speakers
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Custom queue management to support structured and efficient debate
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Continuous monitoring for audio stability and interpreter visibility
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Lower thirds and delegate identification for local and hybrid participation
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Simplified hybrid integration through RTMP feeds and multilingual Zoom channels
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Technology deployed:
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73x Bosch Dicentis Discussion Microphones
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8x Bosch Multimedia Microphones
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7x PTZ cameras across the two rooms
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270x Bosch Digital Infrared Receivers and headsets
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Bosch Dicentis interpretation system
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RTMP video feeds for interpreter monitoring
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Custom Zoom multilingual configuration
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Key Challenges and How They Were Addressed
Multilingual Interpretation
The meeting required parallel delivery of four languages, with interpreters supporting both in-room and remote participants. Our streamlined Dicentis workflow, combined with RTMP feeds and Zoom integration, delivered stable, predictable audio across all channels. This removed the need for separate systems and avoided duplicated workflows.
Real Time AV Integration
Managing camera tracking, lower thirds and delegate microphones within a unified workflow was essential to avoid operational complexity. Our integrated system allowed technicians to focus on content rather than equipment switching, providing a smoother experience for all participants.
External Disruptions
A protest occurred on the opening day when demonstrators accessed the building roof to display banners related to krill fishing. Technical operations continued without interruption, and delegates remained engaged. The system held stable throughout, demonstrating strong operational resilience.
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Outcome
The event ran successfully across both meeting rooms for the full duration of the two-week program. Interpretation was continuous and clear, and camera tracking supported transparent and equitable debate. Delegates were able to navigate complex, science-heavy decision-making without technical distraction.
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The meeting highlighted Congress Australia’s deep familiarity with CCAMLR’s technical requirements and the value of a fully integrated workflow that is continually refined.
